Background

For many years Woollahra put all Voluntary Contributions into the building fund. Now that this goes into the operating account because the new building financing is seen as infeasible, the P&C has been building up a large amount of surplus cash. This has led to pressure to spend the money and in an effective manner.

History

Previously the budget for the following year was voted at the annual general meeting. This was only for a few regular expenditures and did not change much from year to year.

Expenditure choice process

The process proposed follows this structure:

setting goals
setting criteria to evaluate the proposals,
seeking expenditure proposals from the community (parents and staff) before the Annual General Meeting,
agreeing on the choices according to the criteria
ratifying the budget from this at the Annual General Meeting,
monitor the implementation of the projects and review outcomes from projects to ensure are satisfactory
advertise steps in the P&C news as they progress